• Accounts Payable Administrator

    Job Description

    ELECTRO-MECHANICAL GROUP
    Advanced Motion Solutions
    Position Description
     
    Job Title: Accounts Payable Administrator
    Division: AMS       
    Location: Kent, OH
    Business Unit: DFS 
    Reports To: Accounting Manager
    FLSA Status: Non-Exempt
    Pay Grade: 10N/11N
    Prepared By: Lisa Watson/Joyce Fitzpatrick           
    Prepared Date: 12/1/2021    
     
    POSITION SUMMARY:
     
    The Accounts Payable Administrator plays a key role in performing accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. This position is responsible for processing vendor invoices, reconciling vendor statements, auditing and processing travel and entertainment expense reports.
     
    ESSENTIAL DUTIES AND RESPONSIBILITIES:
     
    • Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices.
    • Reconciles processed work by verifying entries and comparing system reports to balances.
    • Verify actual receipt of invoiced items and prepares invoice deduction notices as necessary.
    • Processes vendor invoices for payment and charges expenses to accounts and cost centers by analyzing invoice/expense reports.
    • Ensures accuracy and timeliness of processes and payments.
    • Review invoices for accuracy and work to resolve discrepancies.
    • Answers all vendor inquiries.
    • Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
    • Prepares payment register and generate wire payment requests to pay our vendors.
    • Prints all accounts payable reports and maintains all accounts payable files.
    • Prepares analysis of accounts, as required.
    • Assists in monthly closings.
    • Assists with accounts receivable and special projects, as necessary.
    • Performs other tasks as assigned by supervisor.
     SPECIAL KNOWLEDGE, SKILLS AND ABILITIES:
     
    • Associate degree (A.A.) or equivalent from two-year college or technical school; 5+ years of related experience and/or training; or equivalent combination of education and experience.
    • High level of problem-solving skills in a fast-paced working environment.
    • Proven knowledge of Microsoft Excel.
    • Computer software proficiency.
    • High attention to detail and possesses excellent organizational and writing skills.
    • Strong analytical skills in basic accounts payable and accounting policy.
    • Strong communication and customer service skills.
    • Proven ability to work independently as well as collaborate with a team, prioritize, and meet deadlines, and handle multiple responsibilities effectively.
    • Meets deadlines and conveys reports progress, issues, and matters which require a higher level of input of decision.
    • Trustworthy, reliable, and able to effectively perform with limited direct supervision.
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